At this meeting was DM – David K. Montoya . SB – Stephanie J. Bardy . AR – Alan Russo . KA – Kevin Adams . KH – Kristofor Harris . WE – Walter G. Esselman


Jayzomon/DarkMyth Board Meeting

March 14, 2021


2pm



Chairman’s comments:

Welcome’s everyone to the meeting and informs all present that all meetings will be recorded for quality and assurance purposes. It is the Chair’s legal obligation to make all parties present aware that the meeting is being recorded.


Present: David K Montoya, Stephanie J Bardy, Walter G Esselman, Joe Sparks, Kevin Adams, Alan Russo, Michael Duncan, Kristopher Harris,


Absent -


Opening Comments: Opens with Mission Statement. We did really well and got a lot accomplished the last meeting.


Speaks to Agenda. Explains why there is no treasurers report.





Treasurer’s Report (Kevin): Nothing to report

Money in - Money Out - Balance.


We did make money on Walter G Esselman’s book. We are in the profit zone.


Secretary’s Report – Presented minutes of last meeting. Minutes passed. Need email address’s. Update on transcribed minutes.

Board room folder which will contain all the articles of the business that the board needs access too.



Business arising from the minutes – No new business. Kevin must have minutes emailed.


Minutes set forward by Stephanie, seconded by Dave.


Committee reports –


PR/Advertising –


PCE –


Website – Moving servers. OCC is on the new server.


Production -


Old Business (or business tabled at last meeting) –

  1. PCE/1. Scarefaire – California is reopening, PCE will be in October, the last weekend in October, we are combining 1. Scarefaire and PCE. Put out the feels already for horror themed, have a lot of connections in the horror field. Just recently talking to Tom Savini, he said if the price is right he will be there. Cast call for Nightmare and Friday the 13th. That is the game plan. Kill two birds with one stone. Alan is waiting for his contacts to get back to him. Gonna have wrestling. Not sure if it will be called Expo Explosion. Walter won a contract and within that contract he gets a ticket to PCE/1. Scarefaire to sell books.


  1. MythMart – proposed that MythMart remain closed, kevin proposed that it continue, after further review, Dave will second that amendment. We will have all our products on MythMart. Brought to the floor for a vote, Alan seconds, Kevin votes Yay, Steph votes Yay, Kris votes Yay, Michael votes Yay. Joe votes Yay, Walter votes Yay. It is passed. Dave is going to purchase an online store through Wix.com and we will hopefully have a full product line by June/July.



  1. Art contest update – Kevin recounts idea’s from last meeting, not much more to add, still working on blueprint.

Feed back from Kris – Provide some monetary compensation.

Dave suggests giving a $100.00 prize as well as all the other stuff. Prizes would have to differ from OCC.


  1. OCC guidelines change –


  1. Date change for Liberty’s Run was changed to the correct date. Dave admits to making a mistake. Going to drop before 1. Scarefaire. Walter will have both SuperHorror Max and Liberty’s Run.



  1. Jayzomodcast producer – Joe Sparks brought in as producer. There was no official vote due to the express need for a podcast producer. Formal vote was held. Joe is voted in. He has the intro of the new podcast coming on, and feels like we are going to have some upgraded transitions. Content is key. As long as we keep producing great content.

Upgrade to Lupa’s Bits, and a rebirth and upgrade to Grindhouse Sleeze.

Joe brought on as a member of the board because he is the producer of the Jayzomodcast network.


All voted Yay.


  1. Submission guidelines change update – Steph says we have to sit down and actually do it. Put it in the audio so that it is recorded and we don’t forget what they are.


  1. Kevin suggests that we put a disclaimer that any content that is submitted is property of the website. This prevents us having to go back and omit a contributor’s content. Steph says that the author retains the rights, they have the right to remove their work from our site, but if removed you can not submit again. Dave says what we request is the permission to archive.

  2. Steph suggests implied consent for us to use your work in calendars’ in anthologies with the implied knowledge that you will be compensated for your work. Blast email all board members with a copy of the new guidelines and each can contribute.

  3. Bio and Photo must be put in a separate document.

Follow up next month (April)

  1. Fanfic contest update –Explains idea to new members. Keep it generic, legalities on fanfic are a very grey area. Outline is coming along but needs to be fleshed out a bit more.




New Business – Dave discusses the exit of for Director. This is not an adult play situation, the reality is he signed a contract, and if he felt he couldn’t fulfill his duties, then he shouldn’t have signed it.


Walter discusses his ideas for Open Contract Challenge.


General comments.


Kevin discusses his swag idea again.


Dave announces the Walmart Lady is now doing the intro to the Podcasts.


PCE/1. Scarefaire official date is October 30, 2021.

PCE official date is February 12, 2022.

Different times for adults and kids, different ticket prices etc.


Next meeting: April 11, 2021