At this meeting was DM – David K. Montoya . SB – Stephanie J. Bardy . AR – Alan Russo . KA – Kevin Adams . KH – Kristofor Harris . WE – Walter G. Esselman . JS – Joe M. Sparks . EA – Eddie Aguirre . JK – John Kotsis . RI – Rebecca Ilich . SD – Sarah Douthat

Jayzomon/DarkMyth Board Meeting

12:20

Chair opens Meeting - Dave

Chair reads Mission Statement and welcomes new members, guests and asks Secretary to take roll call.

David – Present

Alan – Present

Kris – Absent

Walter – Present

John – Absent

Sarah – Absent

Rebecca – Absent

Stephanie - Present

Kevin - Absent

Treasurer’s Report: To date.

It was decided to start fresh in December with what is in the business account. The amount collected from ad revenue was added.

Starting Total $1577.95

Money in – $ 51.00 (ad revenue)

Money Out - $ 100.00 (donation)

Balance - $1528.95

Secretary’s Report – Minutes presented to the Board. Accepted

Business arising from the minutes – No.

Department Reports

Myth Mart – Alan – There was one sale, which as of the meeting had not yet been shipped out.

Advertising – Stephanie – Pavla Chandler paid for advertising for three months.

Circulation Department/Social Media - Stephanie – No Report

Magazine – Stephanie – No Report

Dark Myth Publications

  1. Editor in Chief Report - Stephanie – No Report

  2. Publisher Report - David – No Report

Dark Myth Comics – No Report

PCE/Scarefaire – No Report

Walter asks about the vendor who reached out and the report on that was that there was nothing else said after that. Steph is still working on untangling the books. Matching the payments to the contracts that we have. Walter offered to do an excel file to help but Steph already has it entered into zipbooks.

The JayZoMon/Dark Myth Company did make a donation to Pastrami Nation for Toys for Kids in the amount of $100.00.

We have a theme for PCE 2022 – Film Noir

JayZoModcast – No Report

OCC – Walter – Peggy has won, Jim got second, so Walter had a meeting with both to talk about marketing. Talked about a lot of good stuff, one of the things Peggy was asking about was her itinerary and Covid. Dave is considering flying her into Ontario. Dave shows the certificate for the winners with the Board signatures. Walter shares that they will be meeting again in January, and possibly again after that. Walter would like to revisit the rules closer to the next contest. Dave commends Walter on the amazing job he did. Dave had no worries about the contest because Walter did his job amazingly.

DAVE NEEDS TO SEND WALTER BUSINESS CARDS FOR OCC.

JPWI – No report

Old Business –

  1. No Old Business

New Business –

  1. Policy 121121 is read, voted on, and passed and put into effect.

  2. Members for the Live Events Committee are chosen, and out of those suggestions are put forth for chairs on thee committee. Rebecca is nominated for Chair; Jenna is nominated for Secretary and Addy is nominated for Treasurer. Close existing committee, open new committee with the chosen members and put it to them to approve or nominate others for the chair positions.

  3. Board of Directors vote to keep Dave as Chairman, Stephanie as Secretary and Walter gets voted in as Treasurer. Kevin was up for re-election, and Stephanie puts forth her vote in support of a new treasurer as Kevin has given no correspondence towards remaining in the position.

  4. Dave refers to the 2022 Business plan and has committed to invest his own money bi-monthly to get us where we need to be. Walter isn’t sure that is a good idea. Walter suggests cutting Scarefaire. Dave assures that will all be explained in the Business Plan. Dave lets the Board know that he has $10,000.00 waiting in the wings if need be. The cost should be what we get from the vendors is what we have to spend. Advertising was also suggested.

  5. The JayZoModcast is looking for a new producer as Joe has resigned from the position. There is a lot of work to put into a show.

  6. The 2022 Business Plan is read. Stephanie reads the Business plan, Walter suggests an addendum but that is discussed and decided that it doesn’t need to be changed. The Plan is voted on and passed into action.

  7. The next meeting will consist of going through all existing policies, and reading any new policies.

Meeting ends at 2:55 PST

Next meeting: January 9, 2022 at 12:00 PST